Case Studies

Our client is a leading steel manufacturer, generating annual revenue of over ₹50,000 crores. With large-scale operations, their financial processes are both vast and intricate. Each month, they manage over 5 lakh expense line items within their SAP system—a volume that creates significant complexities when it comes to 34A reconciliation for TDS compliance. Their challenge was not just the size of the data, but also the inefficiency in manually reconciling these items, compounded by the limitations of their SAP environment.

Performing 34A reconciliation in an SAP environment became a daunting task for the client. Every month, their system generated over 5 lakh line items that had to be reviewed and reconciled. A significant issue was SAP’s tendency to create multiple line items for a single financial document, making it difficult to track and match entries such as gross amounts, TDS amounts, and TDS codes. Additionally, the process required pulling data from various ledgers, including expense GL lists, TDS GL lists, and vendor master records. This multi-step, manual approach led to inefficiencies, errors, and significant resource expenditure—making it clear that a more intelligent, automated solution was essential.

We introduced a highly customized 34A Reconciliation Utility for our client, designed to seamlessly operate within the client’s SAP environment. The key to our solution was automation and precision. We developed a utility that could take disparate data sets—SAP ledger dumps, expense GL lists marked with TDS codes, and vendor masters—and consolidate them into a single, usable format. Through query builder technology, the utility automatically identified, filtered, and combined all the necessary data from multiple line items into a streamlined, single-line entry format per transaction. This consolidation process included critical financial details such as gross amounts, TDS amounts, and corresponding TDS codes.

The utility’s output was tailored to fit the FastFacts’ 34A Reconciler template, ensuring that all required information was correctly formatted for easy reconciliation. Our solution didn’t just simplify the client’s workflow—it transformed it, turning what was once a multi-day manual process into an automated task that could be completed with just a few clicks.

Our 34A Reconciliation Utility created a paradigm shift in how the client approached TDS reconciliation. The automation of this process saved the client hundreds of hours each month, drastically reducing the manual effort previously required to handle 5 lakh line items. This solution not only improved speed but also enhanced the accuracy of their TDS filings, minimizing errors caused by manual reconciliation and reducing the risk of non-compliance. With the ability to generate ledger reports that were pre-formatted for FastFacts 34A Reconciliation, the client could now complete their reconciliations in a fraction of the time previously required.

Our solution gave the client a newfound agility in their financial operations, turning a historically cumbersome task into a simplified process that could scale with their growing operations. What had once been a serious bottleneck became a routine task, allowing the client’s finance team to focus on more strategic activities. In short, our 34A Reconciler didn’t just solve the problem—it optimized and future-proofed their reconciliation process.